At Evo we intend to give you as much control as possible over your personal information, including the registration data. We will let each user know how we will use the personal information derived from each user’s access to and use of Evo website and/or the services.
To successfully pursue its activities Evo needs to process personal data about individuals. These can include prospects, customers, job seekers, journalists, vendors, investors, competitors, alumni and other people the organization has a relationship with or may need to contact.
Evo is committed to respect the rights of the people whose personal data is being processed. Therefore, Evo complies with data protection regulations such as the General Data Protection Regulation (“GDPR”) and national laws of the countries in which it operates.
This privacy statement describes which personal data we collect, why we do it, how long we keep it and the rights you can exercise with regard to your personal data. It applies to all personal data submitted to Evo via the website, by email, or by any other means.
The controller is the entity within Evo Group through which website the Personal Data concerned have been collected. You will find the full contact details of the controller in the footer of its website. The controller is referred to as “Evo” throughout this document.
If possible, we will try to collect the personal data directly from the person concerned. However, it may be necessary to collect personal data from third parties in the context of future relationships (e.g. customers or candidates).
In general, we may have to process all categories of personal data to comply with applicable legal or regulatory requirements, relevant industry standards and our policies, and for litigation or defence of claims.
a) Customers’ and prospects’ personal data:
We use your personal data for the performance of your contract(s) with Evo or business development purposes. In particular, we process customers personal data to deliver and provide our products or services and to invoice them, as well as for the execution and analysis of market surveys and marketing strategies.
This processing is necessary for the performance of a contract between EVO and the data subject and the data is stored for a period of 10 years for liability reasons.
We also use your contact details to further inform prospects and customers about our products and services that are in line with our already existing relationship and for marketing such as offering promotions.
This data is processed on the basis of our legitimate interest in promoting our services by informing our existing clients of our services. If the processing is based on our legitimate interest, we keep your data until you ask us to stop. You can do so by clicking on the unscbribing link included in every promotional communication that you receive from us.
b) Suppliers’, vendors, journalists and other stakeholders personal data:
We process your personal data to conclude and execute our agreements and manage our relationships.
The processing of the data of suppliers and vendors is necessary for the performance of a contract between us and the data is stored for a period of 10 years for liability reasons.
The prossessing of the data of journalists is based on our legitimate interest in promoting our services by informing the public about our activities using the press. If the processing is based on our legitimate interest, we keep the data until the data subject ask us to stop which he/she can do at any time.
c) Investors’ and shareholders’ data:
We use your personal data in order to manage our relationship and our obligations. We maintain contact details for external communications and to respond to your queries.
The processing of this data is necessary for EVO to comply with its legal obligations as regards the processing carried out to determine social security contributions and to communicate these amounts to the tax authorities (tax and accounting obligations) as well as for the processing allowing the UBO register to be supplied (obligations in terms of fight against money laundering and financing of terrorism). This data is stored for 5 years.
The other processing of Investor’s and shareholder’s data are necessary for the performance of a contract between EVO and the data subject and this data is stored for a period of 10 years for liability reasons.
d) Students and Job seekers’ data:
Your personal data are stored for the recruitment and selection procedures. More specifically, your personal data are processed for the purposes of assessing your profile and skills to fit a job and making you specific job offers.
This processing is necessary for the performance of a contract or precontractual measures between EVO and the candidate.
Application forms (CV’s), interview notes and references of unsuccessful candidates are kept in our information systems for :
- a period of 24 months following the closure of the hiring process.
Another 2 years when we would like to stay in contact with an applicant who was not chosen for the job he/she applied for, if that applicant gives us consent to stay in our application pool.Subject to your explicit consent, we will also use your contact details to send you our newsletter, mailing and invite you to events. The data is stored until the candidate withdraws its consent which he can do at any time.
e) Processing of Feedbacks for Service’improvements :
Evo may conduct surveys or other studies of its customer base and usage for marketing and planning purposes. Participation in such surveys is at the user's option; Evo does not conduct mandatory surveys. The data subject therefore gives its consent to the processing of its data for that purpose. The data is stored until the data subject withdraw its consent.
In cases where surveys allow users to submit written comments, and where Evo advises users of the possibility of such disclosure at the time they take the survey, Evo reserves the right to disclose text information provided by any user through such a survey, provided that no personal information identifying that user is disclosed.
Your personal data is kept in our information systems only for :
-as long as is necessary for the purposes for which it was collected (as described above). It will be deleted once it is no longer needed by us and once all requirements at law have been met.
long as reasonably necessary to perform our agreements or to consider tenders,
to comply with our legal obligations (such as accounting and tax obligations)
and to resolve disputes or enforce our agreements.
Therefore, your personal data will be held during the duration of our contractual relationship and up to 10 years thereafter.
In all cases personal data may be kept for a longer period of time where there is a legal or regulatory reason to do so, or a shorter period where the individual objects to the processing of their personal data and there is no longer a legitimate purpose to retain it.
Evo only processes your personal data if at least one of these grounds applies:
a) For the preparation or performance of a contract.
b)In order to comply with the legal and regulatory obligations to which we are subject.
c) For legitimate business interests, in which case we always seek to strike a balance between that interest and respecting your privacy.
d) If none of the above, where we have your explicit consent.
Evo does not transfer your personal data to third parties, except:
Evo shall in no case be liable, if it proves that it is not responsible for the event giving rise to the damage.
When we transfer your personal data to other countries, outside of the European Economic Area, Evo will take measures to ensure that your personal data is exclusively processed in accordance with this Privacy Statement and that adequate levels of protection have been implemented in order to safeguard your personal data.
These arrangements can include :
-Binding Corporate Rules for transfers within the Evo Group,
- Standard contractual clauses and suplementary measures, or
-approved certification mechanisms.
Copy of any such applicable arrangements can be obtained by sending a request to
a) User names and email addresses (as well as any additional information that a user may choose to post)
They are publicly available on the Evo blog, unless a user elects to "opt-out" of such display of personal information. However, in cases where users voluntarily and publicly disclose personal information, which may contain Personal Data, it is his sole responsibility.
b) Surveys and Resulting Information:
Subject to the foregoing, Evo may conduct surveys or other studies of its customer base and usage for marketing and planning purposes. Participation in such surveys is at the user's option; Evo does not conduct mandatory surveys. The data subject therefore gives its consent to the processing of its data for that purpose.
With respect to information collected from such surveys or studies, and in the event that responses are to be publicly disclosed, users will be notified at the time they take the survey and Evo will disclose only aggregate information regarding its users and not personal information identifying any specific individual.
Circumstances under which Evo would publicly disclose such aggregate information include, but are not limited to, sharing survey results with the site population, providing data to Evo' advertisers on user preferences and/or demographics, and publicizing overall usage data in press communications.
Notwithstanding the foregoing, in cases where surveys allow users to submit written comments, and where Evo advises users of the possibility of such disclosure at the time they take the survey, Evo reserves the right to disclose text information provided by any user through such a survey, provided that no personal information identifying that user is disclosed.
In accordance with the GDPR, Evo will respond to your requests in the GDPR mandated time to exercise following rights:
Evo is transparent by providing you any information relating to the processing of your personal data via this privacy statement or specific information notices at the time of collection.
You have the right to request a copy of the personal data that Evo holds about you. We may require proof of identity before fulfilling such requests.
If the personal data that Evo holds about you is inaccurate or incomplete, you have the right to ask us to update or rectify it.
You have the right to request Evo to erase all your personal data. We will delete your personal data without undue delay if we do not have any legal reason or legitimate purpose to continue to process it.
In some specific cases, you have the right to ask Evo to restrict how we process your personal data.
This right only applies to personal data that you have provided to Evo, based on consent or for the performance of a contract. Evo will provide you with your personal data in a structured, commonly used and machine-readable format to enable you to transmit it to another controller, or have it directly transmitted by Evo if technically feasible.
You have the right to object to the processing of your personal data if the processing is based on the legitimate interest of Evo or on public interest. Evo will discontinue the processing of your personal data, unless we can demonstrate compelling legitimate grounds for the processing which override your interests or rights, or for the establishment, exercise or defence of legal claims.
Where your consent was required for the collection or use of your personal data, you have the right to withdraw your consent at any time. For example, you may choose to stop receiving our newsletter by following the unsubscribe instructions included in the emails.
You have the right to lodge a complaint with the competent supervisory authority if you consider that the processing of your personal data infringes this Privacy Statement or the GDPR.
You can exercise your rights by sending a request by email to [email protected] or use the form on the website.
Evo has security policies and procedures in place to protect your personal data from unauthorized loss, misuse, alteration or destruction. Despite our best efforts, however, security cannot be absolutely guaranteed against all threats.
To the best of our ability, Evo has taken steps to ensure the ongoing confidentiality, integrity, availability, and resilience of systems and services processing personal information. These actions may include physical security measures, network security measures, and organizational measures such as confidentiality clauses and restricted access.
Our Website may contain hyperlinks to websites owned and operated by third parties, whether owned or controlled by Evo Group’affiliates or unrelated. Please note that these websites have their own privacy policies and that we are not responsible for the use that these websites make of the information collected when you click on these links. We invite you to read the privacy policies of these websites before submitting your personal data. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.
If you reside within the EU, any inquiries or complaints regarding Evo's compliance with the GDPR should be sent to the email and/or postal address set forth above. Evo will respond within 1 month.
Where the changes are significant, we may choose to send an e-mail to all our registered users with the new details. Any such changes will be posted here and will be effective from the time they are communicated, or, if required, when we have obtained your consent. We advise you to check back frequently to see any updates or changes.
In order to exercise your rights, we invite you to contact our data protection officier at the following email address : [email protected] or by writing at our contact address :
6, Avenue Pasteur
1300 Wavre (BELGIUM)
Moreover, you have the right to file a complain before the Data Protection Authority if you consider that EVO group has not fulfilled its legal obligations :
Rue de la Presse, 35 à 1000 Bruxelles
Phone : +32 (0)2 274 48 00
Telecopy : +32 (0)2 274 48 35