At Evo we intend to give you as much control as possible over your personal information, including the registration data. We will let each user know how we will use the personal information derived from each user’s access to and use of Evo website and/or the services.

To successfully pursue its activities Evo needs to process personal data about individuals. These can include prospects, customers, job seekers, journalists, vendors, investors, competitors, alumni and other people the organization has a relationship with or may need to contact.

Evo is committed to respect the rights of the people whose personal data is being processed. Therefore, Evo complies with data protection regulations such as the General Data Protection Regulation (“GDPR”) and national laws of the countries in which it operates.

This privacy statement describes which personal data we collect, why we do it, how long we keep it and the rights you can exercise with regard to your personal data. It applies to all personal data submitted to Evo via the website, by email, or by any other means.

CONCEPTS:

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Personal data: any information relating to an identified or identifiable natural person (‘data subject’). Examples: name, email address, country of orign, IP address, CV, etc.

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Processing: any operation or set of operations which is performed on personal data or on sets of personal data Examples: collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

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Controller: the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.

1. Who is the data controller ?

The controller is the entity within Evo Group through which website the Personal Data concerned have been collected. You will find the full contact details of the controller in the footer of its website. The controller is referred to as “Evo” throughout this document.

2. Personal data we collect about you

If possible, we will try to collect the personal data directly from the person concerned. However, it may be necessary to collect personal data from third parties in the context of future relationships (e.g. customers or candidates).

I. Information you provide us:

• contact form filled out by you (website): name, email, company, land, desired budget, subject and message;
• job applications (websites or via recruitment company): contact form: name, email, company, land, desired budget, subject and message + Application forms, CV, interview notes and related recruitment information;
• your feedback;
• content of correspondence with us (by email, phone, letter, …);
• subscription to newsletters;
• information from social media when you link to our website (online)
• information relating to your use of our products or services
• contact details of past, present and future customers
• contact details of past, present and future suppliers, vendors, investors or other stakeholders

II. Information we may automatically collect if you visit our website:

• technical information:
• • including IP address,
  • login information,
  • browser type and version cookies , other technologies (See our Cookie Policy on our website for more info.)
  Evo will track the domains from which people visit Evo and analyse this data for statistical purposes.

III. Use of children’s data:

• Evo does not knowingly collect, process or store any personal data about children under the age of 16 and It does not offer any products or services directly to children under the legally allowed age. Finally, information collected on our site may be stored and processed into anonymous statistics or log files for internal use.

3. Purposes of the processing

In general, we may have to process all categories of personal data to comply with applicable legal or regulatory requirements, relevant industry standards and our policies, and for litigation or defence of claims.

a) Customers’ and prospects’ personal data:

We use your personal data for the performance of your contract(s) with Evo or business development purposes. In particular, we process customers personal data to deliver and provide our products or services and to invoice them, as well as for the execution and analysis of market surveys and marketing strategies.

This processing is necessary for the performance of a contract between EVO and the data subject  and the data is stored for a period of 10 years for liability reasons.

We also use your contact details to further inform prospects and customers about our products and services that are in line with our already existing relationship and for marketing such as offering promotions.

This data is processed on the basis of our legitimate interest in promoting our services by informing our existing clients of our services. If the processing is based on our legitimate interest, we keep your data until you ask us to stop. You can do so by clicking on the unscbribing link included in every promotional communication that you  receive from us.

b) Suppliers’, vendors, journalists and other stakeholders personal data:

We process your personal data to conclude and execute our agreements and manage our relationships.

The processing of the data of suppliers and vendors is necessary for the performance of a contract between us and the data is stored for a period of 10 years for liability reasons.

The prossessing of the data of journalists is based on our legitimate interest in promoting our services by informing the public about our activities using the press. If the processing is based on our legitimate interest, we keep the data until the data subject ask us to stop which he/she can do at any time.

c) Investors’ and shareholders’ data:

We use your personal data in order to manage our relationship and our obligations. We maintain contact details for external communications and to respond to your queries.

The processing of this data is necessary for EVO to comply with its legal obligations as regards the processing carried out to determine social security contributions and to communicate these amounts to the tax authorities (tax and accounting obligations) as well as for the processing allowing the UBO register to be supplied (obligations in terms of fight against money laundering and financing of terrorism). This data is stored for 5 years.

The other processing of Investor’s and shareholder’s data are necessary for the performance of a contract between EVO and the data subject and this data is stored for a period of 10 years for liability reasons.

d) Students and Job seekers’ data:

Your personal data are stored for the recruitment and selection procedures. More specifically, your personal data are processed for the purposes of assessing your profile and skills to fit a job and making you specific job offers.

This processing is necessary for the performance of a contract or precontractual measures between EVO and the candidate.

Application forms (CV’s), interview notes and references of unsuccessful candidates are kept in our information systems for :

- a period of 24 months following the closure of the hiring process.

Another 2 years when we would like to stay in contact with an applicant who was not chosen for the job he/she applied for, if that applicant gives us consent to stay in our application pool.Subject to your explicit consent, we will also use your contact details to send you our newsletter, mailing and invite you to events. The data is stored until the candidate withdraws its consent which he can do at any time.

e) Processing of Feedbacks for Service’improvements :

Subject to the provisions of this Privacy Policy, different Evo sites may use accumulated data for different purposes, including but not limited to marketing analysis, service evaluation and planning.

Evo may conduct surveys or other studies of its customer base and usage for marketing and planning purposes. Participation in such surveys is at the user's option; Evo does not conduct mandatory surveys. The data subject therefore gives its consent to the processing of its data for that purpose. The data is stored until the data subject withdraw its consent.

In cases where surveys allow users to submit written comments, and where Evo advises users of the possibility of such disclosure at the time they take the survey, Evo reserves the right to disclose text information provided by any user through such a survey, provided that no personal information identifying that user is disclosed.

4. Retention of your personal data

Your personal data is kept in our information systems only for:

-as long as is necessary for the purposes for which it was collected (as described above). It will be deleted once it is no longer needed by us and once all requirements at law have been met.

- as long as reasonably necessary to perform our agreements or to consider tenders, to comply with our legal obligations (such as accounting and tax obligations) and to resolve disputes or enforce our agreements.
Therefore, your personal data will be held during the duration of our contractual relationship and up to 10 years thereafter.

In all cases personal data may be kept for a longer period of time where there is a legal or regulatory reason to do so, or a shorter period where the individual objects to the processing of their personal data and there is no longer a legitimate purpose to retain it.

5. Legal basis

Evo only processes your personal data if at least one of these grounds applies:

a) For the preparation or performance of a contract.

b)In order to comply with the legal and regulatory obligations to which we are subject.

c) For legitimate business interests, in which case we always seek to strike a balance between that interest and respecting your privacy.

d)If none of the above, where we have your explicit consent.

6. Transfer to third parties

Evo does not transfer your personal data to third parties, except:

• to our legal successors and affiliated companies within Evo Group, for the same purposes as specified in this Privacy Statement.
• to subcontractors and third parties for the purpose of the performance of a contract that we hold with them or that we hold with you.
• to third party service providers who perform services on our behalf to help us with our business activities. These service providers are limited to only using your personal data as instructed to carry out their tasks. when permitted or required by applicable law or regulatory requirements.
• to law enforcement authorities or other government officials.
• to other third parties with your consent. In this case, the consent will be explicitly asked when you enter or send your data.

Evo is liable for the damage caused by a transfer to third parties only where such transfer has occurred in violation with Evo’s Privacy Policy.

Evo shall in no case be liable, if it proves that it is not responsible for the event giving rise to the damage.

7. Transfer to third countries

When we transfer your personal data to other countries, outside of the European Economic Area, Evo will take measures to ensure that your personal data is exclusively processed in accordance with this Privacy Statement and that adequate levels of protection have been implemented in order to safeguard your personal data.

These arrangements can include:

-Binding Corporate Rules for transfers within the Evo Group,

- Standard contractual clauses and suplementary measures, or

-approved certification mechanisms.

Copy of any such applicable arrangements can be obtained by sending a request to [email protected]

8. Publication

a) User names and email addresses (as well as any additional information that a user may choose to post) 

They are publicly available on the Evo blog, unless a user elects to "opt-out" of such display of personal information. However, in cases where users voluntarily and publicly disclose personal information, which may contain Personal Data, it is his sole responsibility.

b) Surveys and Resulting Information:

Subject to the foregoing, Evo may conduct surveys or other studies of its customer base and usage for marketing and planning purposes. Participation in such surveys is at the user's option; Evo does not conduct mandatory surveys. The data subject therefore gives its consent to the processing of its data for that purpose.

With respect to information collected from such surveys or studies, and in the event that responses are to be publicly disclosed, users will be notified at the time they take the survey and Evo will disclose only aggregate information regarding its users and not personal information identifying any specific individual.

Circumstances under which Evo would publicly disclose such aggregate information include, but are not limited to, sharing survey results with the site population, providing data to Evo' advertisers on user preferences and/or demographics, and publicizing overall usage data in press communications.

Notwithstanding the foregoing, in cases where surveys allow users to submit written comments, and where Evo advises users of the possibility of such disclosure at the time they take the survey, Evo reserves the right to disclose text information provided by any user through such a survey, provided that no personal information identifying that user is disclosed.

9. Your rights

In accordance with the GDPR, Evo will respond to your requests in the GDPR mandated time to exercise following rights:

• Right to be informed

Evo is transparent by providing you any information relating to the processing of your personal data via this privacy statement or specific information notices at the time of collection.

• Right to access

You have the right to request a copy of the personal data that Evo holds about you. We may require proof of identity before fulfilling such requests.

• Right to rectification

If the personal data that Evo holds about you is inaccurate or incomplete, you have the right to ask us to update or rectify it.

• Right to be forgotten

You have the right to request Evo to erase all your personal data. We will delete your personal data without undue delay if we do not have any legal reason or legitimate purpose to continue to process it.

• Right to restrict processing

In some specific cases, you have the right to ask Evo to restrict how we process your personal data.

• Right to data portability

This right only applies to personal data that you have provided to Evo, based on consent or for the performance of a contract. Evo will provide you with your personal data in a structured, commonly used and machine-readable format to enable you to transmit it to another controller, or have it directly transmitted by Evo if technically feasible.

• Right to object

You have the right to object to the processing of your personal data if the processing is based on the legitimate interest of Evo or on public interest. Evo will discontinue the processing of your personal data, unless we can demonstrate compelling legitimate grounds for the processing which override your interests or rights, or for the establishment, exercise or defence of legal claims.

• Right to withdraw consent

Where your consent was required for the collection or use of your personal data, you have the right to withdraw your consent at any time. For example, you may choose to stop receiving our newsletter by following the unsubscribe instructions included in the emails.

• Right to lodge a complaint

You have the right to lodge a complaint with the competent supervisory authority if you consider that the processing of your personal data infringes this Privacy Statement or the GDPR.

You can exercise your rights by sending a request by email to [email protected] or use the form on the website.

10. Data security

Evo has security policies and procedures in place to protect your personal data from unauthorized loss, misuse, alteration or destruction. Despite our best efforts, however, security cannot be absolutely guaranteed against all threats.

To the best of our ability, Evo has taken steps to ensure the ongoing confidentiality, integrity, availability, and resilience of systems and services processing personal information. These actions may include physical security measures, network security measures, and organizational measures such as confidentiality clauses and restricted access.

11. Limitations of responsibility

Our Website may contain hyperlinks to websites owned and operated by third parties, whether owned or controlled by Evo Group’affiliates or unrelated. Please note that these websites have their own privacy policies and that we are not responsible for the use that these websites make of the information collected when you click on these links. We invite you to read the privacy policies of these websites before submitting your personal data. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.

12. Dispute resolution and arbitration

If you reside within the EU, any inquiries or complaints regarding Evo's compliance with the GDPR should be sent to the email and/or postal address set forth above. Evo will respond within 1 month.

13. Changes to our privacy policy

Evo may change this Privacy Policy from time to time to reflect new legal or regulatory obligations, or in response to new data processing activities.

Where the changes are significant, we may choose to send an e-mail to all our registered users with the new details. Any such changes will be posted here and will be effective from the time they are communicated, or, if required, when we have obtained your consent. We advise you to check back frequently to see any updates or changes.

14. Reclamation right

In order to exercise your rights, we invite you to contact our data protection officier at the following email address: [email protected] or by writing at our contact address:

Moreover, you have the right to file a complain before the Data Protection Authority if you consider that EVO group has not fulfilled its legal obligations:

Article 15: Free Audit Service

As part of our ongoing commitment to provide additional value to our users and visitors, Evo offers a free audit service. This section outlines the terms and implications of this service. Please read this carefully to understand our policy regarding this specific facet of our offerings.

15.1 Nature of the Audit

The free audit offered by Evo serves as a valuable tool to assist you in assessing various crucial aspects of your business. This service can encompass, among other things, a thorough analysis of your website, a review of the marketing campaigns you have deployed, as well as an evaluation of the visuals you use in your marketing and branding efforts.

15.2 Duration of the Audit

The audit process is structured to be both substantial and efficient, taking no more than an hour of your precious time. During this time, our experts will strive to provide you with valuable and actionable recommendations that can help you sharpen your marketing strategies and enhance your online presence.

15.3 Right to Refuse

Evo reserves the discretionary right not to conduct the free audit, depending on specific circumstances and organizational constraints at that time. We also retain the right to determine the suitability of applicants for this service, to ensure optimum alignment with our capabilities and areas of expertise.

15.4 Evo's Commitments

It is important to note that the offering of a free audit is provided without any obligation from Evo. While our advice and recommendations are grounded on expertise and careful analysis, we do not guarantee any specific level of success or outcomes stemming from the adjustments made in response to suggestions provided during the audit. Evo makes no commitments regarding specific outcomes and is not responsible for the decisions you make or the actions you undertake following the audit.

15.5 Confidentiality and Data Security

We wish to emphasize that all information shared during the audit will be treated with the utmost confidentiality and data security, in line with the principles outlined in our privacy policy. Evo commits to maintaining the confidentiality of this data and not utilizing it for purposes other than those explicitly related to the free audit service.

We appreciate your trust in Evo and look forward to the opportunity to contribute to the optimization of your online presence. If you have any questions or require clarifications regarding this service, do not hesitate to contact us.

We thank you for choosing Evo and look forward to collaborating to achieve your marketing and business goals.

For more information on how we process your personal data, you can consult the relevant sections of this privacy policy or contact us directly.

This Privacy Policy was last reviewed on September 07^th , 2023.